1. In
case of failure to supply the goods/material
etc. to the satisfaction of the Purchase
Committee/Competent Authority, the Securities
deposited shall be forfeited and the supply
order shall be treated as cancelled.
2. The quantity can be
modified according to the availability of
funds.
3. In case the firm fails
to provide the item at the quoted rates,
the penal action can be taken as per University
Purchase Rule.
4. The firms are indicated
to provide quotation on valid letter head
which should be complete regarding the complete
address and phone no, GST/NTN Nos etc and
quoted rates with complete specifications.
5. The firm should be registered
with the University for the supplying of
material however unregistered firms may
also participate to pay the fee of registration
of Rs.500/- in the form of DD/.pay order
in the name of The Treasurer (IUB) and after
submitting required documents for the prequalification
and registration of firm.
6. The rates should be
clearly quoted, overwritten, conditional
and incomplete quotation/tender will be
rejected.
7. The rates should be
on F.O.R Bahawalpur, Sub campuses of IUB
and where directed.
8. In case you fail to
supply the requested materials within delivery
date, a penalty at 1% of the total value
of the supply order per day will be imposed.
A maximum penalty of 10% of the total value
can be imposed.
9. The equipment shall
be supplied strictly in accordance with
specific make, model, design and specification/sample
as per satisfaction of Technical Committee.
10. The requisite items
will be accepted after inspection. In case
the equipment is not found according to
the supply order these will be rejected
and shall have to be removed or replaced
by the firm immediately at his own expense.
In case of failure to remove or replace
the materials, penal action will be taken
by forfeiting your security deposited and
you will be black listed.
11. Inspection Committee
will visit the factory/manufacturing unit
once during the process of manufacturing
of furniture/fixture/items/store.
12. In case of malfunction
of any equipment supplied under this contract,
the supplier will have to provide compatible
replacement within 48 hours and malfunctioning
part or equipment will have to be replaced
within 30 days from the date of complaint
reported to supplier either in writing or
any other electronic media during 1 year
warranty period.
13. In case of non-response
or failure to supply the compatible part
against the faulty equipment within 48 hours,
the Islamia University of Bahawalpur can
get the similar equipment on rental basis
till successful replacement of faulty item/equipment.
The supplier will be responsible to pay
the rent on the equipment of the default
part.
14. The supplier is liable
to pay all taxes/government dues.
15. Where the agreement
is necessary, the firm will execute it subject
to the terms & conditions of the University
at stamp paper @ 0.25% of the total value
of supply order within ten days of the receipt
of supply order.
16. The payment of the
bill will be made after the verification
and inspection of the material through the
crossed cheque after deducting 5% security
from the total value of bill for 3 months
which will be released after the verification
of end user.
17. The Bill/Invoice should
be submitted with Sales Tax invoice, Copy
of NIC and a delivery Challan. Computerized
Sales Tax invoice is not accepted. The Sales
Tax Invoice will be got verified by the
Sales Tax Department.
18. Any matters other than
provided in the agreement will be dealt
with as per University/Government Purchase
Rules.
19. In case of any dispute,
the decision of the Vice Chancellor shall
be final.
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