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Affiliation
Criteria/Guidelines for Universities/Institutions of Higher Education
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Definitions:
In this criteria any thing repugnant in the subject and context
used vide infra:
a. 'affiliation' means affiliation with the university;
b. 'affiliation committee' means the committee, which guides the
university regarding affiliation/de-affiliation of institution;
c. 'Commission' means Higher Education Commission;
d. 'inspection committee' means the committee executing inspection
of the institute;
e. 'institution' means the educational institution seeking affiliation
with the university;
f. 'prescribed' means prescribed by the university;
g. 'principal' means the head of the college or the chief executive
of the institution applying for affiliation;
h. 'Senate/BOG' means Senate or Board of Governors of affiliating
university as the case may be;
i. 'Vice-Chancellor' means Vice-Chancellor of affiliating university;
j. 'university' means the affiliating university
Legal formalities:
i) The ownership of the institution shall vest
in a body corporate and not in individual(s) or family, registered
under the relevant laws of companies ordinance/societies registration
act/trust act as a foundation/society/trust. This shall not be required
in case the institution is in the public sector.
ii) No ownership of the body corporate will be permissible after
affiliation without prior approval of the university.
iii) The permission from District Coordination Officer (Education)
of the concerned City District Government be sought before applying
to the university for affiliation.
iv) No educational institution situated within the territorial limits
of a university shall, with the consent of university and sanction
of education department for provincial jurisdiction and the sanction
of Commission for Federal Capital Territory, be associated in any
way with or seek admission to the privileges of any other university.
v) A copy of the registration deed along with a memorandum of association
will be supplied to examine the objectives and credentials of the
members. A brief profile of each member of management should also
be provided.
Application for affiliation:
An institution applying for affiliation to university shall make
an application to Registrar of university on prescribed form (Ann-I)
at least 6 months prior to the date from which affiliation is sought
with sufficient time prior to commencement of academic programmes
of university. There shall be an application processing fee at such
rates as may be prescribed by university.
The procedure to be followed in disposing of an application for
the affiliation of an institution shall be such as may be prescribed.
The Senate/BOG may, on the recommendation of the Affiliation Committee,
grant or refuse affiliation to an educational institution.
Conditions governing the grant of affiliation:
The provisions for affiliation of institution shall be governed
by the following conditionalities:
4.1). Institutional and academic:
i). That the institution is to be under the management of a regularly
constituted governing body;
ii). That the site selected for the institution must be suitable
from academic point of view. Sustainable physical viability, availability
of water, electricity, fuel gas, telephones must be ensured;
iii). That the site existing or selected for the institution must
be easily accessible to general public;
iv). That the institution has framed proper rules regarding the
efficiency and discipline of its staff and other employees;
v). That provision has been made for well stocked library and well
equipped laboratory facilities and other practical work where affiliation
is sought in any branch of experimental science. Where affiliation
is sought in IT fields due arrangements have been made for imparting
instructions in a well-equipped IT laboratory having internet connectivity,
which can cater to the course needs of students and teachers ;
vi). That the library shall have at least 50 books
per subject as reference books and at least 200 books per subject
for supplementary reading. The institution should spend at least
Rs. 50,000/- per annum for updating the library by adding new editions
and titles. The institution should subscribe 10 daily newspapers
and 5 weekly periodicals;
vii). The library shall have seating facility for 20% of the total
number of students on roll;
viii). That institution shall have internet connectivity with appropriate
number of computers depending upon the student's population and
the subjects offered;
ix). That at least 10% of students be granted fee exemptions and
scholarships on need basis;
x). That permission granted shall be restricted to a specified place
and for a particular subject. No sub-campus or branch shall be established
or franchised;
xi). That the strength and qualifications of teaching and other
staff and the terms and conditions of their service are adequate;
xii). That the courses of study and syllabi taught in institution
should be same as being followed by the university;
xiii). That all examinations leading to award of degrees/diplomas/certificates
and their checking and evaluation shall be done by the university;
xiv). That the institution shall not admit students for any degree/discipline
except those to be awarded by the university under its seal;
xv). That the institution shall be governed by the statutes, regulations,
rules framed by the university from time to time regarding; general
scheme of studies; duration of courses ; the medium of instruction
and examination ; detailed syllabi for examination held by university;
the conditions under which students shall be admitted to the examination
of university etc. ;
xvi). That in drawing up the organizational structure of the institutions,
the standard and quality of teaching and efficiency of the system
must be ensured;
xvii). The strength and qualifications of the teaching and other
staff, and the terms and conditions of their service, are appropriate
enough to provide for courses of instruction, teaching and training
work to be taken;
xviii). That an institution of a public/private university shall
have at least 20 to 25% of the faculty with M.Phil degrees, particularly
in the subjects of Basic Science; Computer Science ; and Information
Technology subjects;
xix). That the institutions in private sector must possess 50% of
its teaching members employed on permanent basis with minimum prescribed
qualifications as Master's degree from an accredited/chartered university
in relevant subjects;
xx). The work load of the faculty should not exceed the limits prescribed
by the government/affiliating universities for affiliated institution
in public sector;
xxi). That the total number of students in evening classes should
not exceed more than 50% of the students admitted in the morning
classes and enrollment in the evening classes will be granted only
to those persons who are in service;
xxii). That the sponsors will provide career counseling and job
search services to students; and
xxiii). That the private universities can affiliate institutions
in those subjects, which it offers at its principal seat.
Financial:
i). That subject to the satisfaction of university, the institution
is financially stable and has the ability to sustain a regular functioning
and efficient working;
ii). That the institution shall furnish such reports, returns and
other information as the university may require, to enable it to
judge the financial sustainability and soundness of the sponsors
;
iii). That the sponsors shall, prior to enrolling students will
establish an endowment fund of Rupees one million, whose interests
be utilized for refurbishing the laboratories and libraries and
for provision of gadgets aimed at enhancing the quality of education;
iv). That working capital of at least Rs. 2.0 million lies with
the institution for smooth functioning of the affairs of institution;
v). That tangible asset in form of land, building etc. not less
than Rs. 5.0 million are in existence on ground
vi). That above financial arrangements need to be supported by documentary
evidence
Constitutional and Cultural:
i). That the institution shall be required to strictly comply with
and respect the constitutional provisions, local laws, cultural
and religious sensitivities;
ii). That the institution must restrict to teaching, training and
co-curricular activities. Political or other activities detrimental
to national, religious, social or local culture shall not be undertaken.
Co-curricular & Health Care facilities:
i) That the sponsors shall promote the extra curricular and recreational
activities of students, and to make arrangements for promoting their
health and general welfare;
ii) That institution shall ensure to provide co-curricular activities
like debating contest, declamation contest Quran Khawani, Naat Khawani,
Holding of Musharahas, camp fire, boy scouts, girls guides activities
etc. Excursions to places of historical importance and student's
visits to factories, stock exchanges, chambers of commerce &
industries and other educational trips etc. shall also be arranged
for augmenting the development of students ;
iii) That in door and out door facilities for games should be ensured
to provide healthy out lets to the youngsters for imbibing the sense
of competition and tolerance. The students should be encouraged
to participate in one/two of the games. If possible the facilities
of gymnasium should also be made available;
iv) The practice of providing necessary health care to the students
has gradually dwindled and dispensed with in most of the institutions.
Since, the students work in groups and have to spend most of the
time together the chances of catching the contagious/infectious
diseases are greater than in any other gathering. That's why, it
is advisable that quarterly medical check up should be ensured and
students be advised for health problems
Monitoring & Visitation:
i). That the institution shall furnish such reports, returns and
other information as the university may require, enabling it to
judge efficiency and effectiveness of the institution;
ii). That monitoring and visitation of institution will be carried
out by an Inspection Committee to be appointed by university, when
there exists substantial evidence on any aspect of the institutional
inefficiency or malfunctioning;
iii). That the university may call upon any institution to take
such action as it may deem necessary in respect of any of the matter
specified under law from time to time;
iv). That the institution will abide by the laws of Commission and
university with regard to affiliation of institutions framed from
time to time;
v). That the university shall have full powers to take any action,
it may consider appropriate including de-affiliation of an institution,
if it is found indulging in any subversive or unlawful activity,
or against provisions of laws. However, in doing so the placement
of students pursuing different academic courses will be the responsibility
of institution and university;
vi). That the institution shall be liable to provide facilities
to the representatives of Commission and university for visitation
to enable them to verify that the institution is maintaining appropriate
academic standards;
vii). That the institution shall furnish an annual statement of
accounts to university with details of fees, donations and other
income received and expenditure incurred duly audited within two
months of the close of every financial year ;
viii). An inspection of institution shall be held once a year during
first three years of its affiliation by the Inspection Committee
constituted by university and subsequently once in three years
Space standards and norms:
i). The institution shall be located in a spacious, separate and
independent building conducive for academic activities, situated
on plot of at least half acre (04 kanals), depending on the location
having potential for further development, without any other institution
or person sharing the premises;
ii). That sufficient space in shape of classrooms, common room,
library, laboratories and common room for girls is available with
appropriate size not less than 16' X 32' sq. ft. for each section
of a class not exceeding 40 in number;
iii). That size of laboratory in case of Basic / Natural and Applied
Science subjects should be at least 20' X 40' sq. ft.;
iv). That institution shall have an auditorium, 2 class rooms, students
common room (incase of girls students) and staff room;
v). That institution shall have adequate canteen, toilets, a dispensary
and facility for indoor and out door games;
vi). The desirable space standards for institution are laid down
in form (Annex -II)
Inspection requirements:
In order to physically verify the detailed academic
and physical infrastructure available with the institution, the
inspection committee may like to conduct a detailed survey of the
institution before grant of affiliation. The affiliation, however,
will be granted subject-wise.
Formal agreement:
i). All arrangements of affiliation between institution and university
should be agreed upon and formally written down as approved legal
agreement and signed by senior authorized representatives. Detailed
arrangements for partnership should be set out clearly in the agreement
and memorandum of understanding;
ii). The agreement should take into account the scope of the arrangements,
responsibilities, financial arrangements, quality control mechanism,
mode and means of payment, validity period, procedure for resolution
of differences and termination of agreement etc. ;
iii). The agreement should clearly spell out the provisions for
quality control mechanism including monitoring, assessment procedures
and review and visitation ;
iv). The validity period of the agreements should be clearly agreed
upon by the parties. Any provision or extension should specify the
requirements for review;
v). Termination of affiliation should safeguard the interests of
the students and should be duly notified to the general public and
Commission
Conditions and procedure
for de-affiliation:
If an institution fails to observe any of conditions
of its affiliation, or its affairs are conducted in a manner which
is prejudicial to the interest of education or the university, the
rights conferred as a result of affiliation may, on an inquiry made
by the Affiliation Committee, and after giving an opportunity of
hearing to the Principal and with the approval of Senate/BOG, be
withdrawn. However, the Vice-Chancellor may, on a report of the
Affiliation Committee, and after considering such representation
as the institution may wish to make, restore to it such rights either
in whole or in parts. The procedure to be followed for the withdrawl
of affiliation shall be on case to case basis.
The appeal against refusal or withdrawal of affiliation shall lie
to the Vice-Chancellor against the decision of Senate/BOG refusing
to affiliate an educational institution or withdrawing the rights
conferred on such institution by affiliation or against modification
of such rights.
Fees for affiliation and sharing in income:
i). The institution shall be required to pay an annual affiliation
fee, at such rates as may be prescribed, to cover the cost of services
provided by the university ;
ii). The university and institution will share the gross fees received
from students, in the proportions to be determined by the Senate/BOG
from time to time
Affiliation committee:
7.1) There shall be constituted an affiliation committee by university,
comprising:
i). The Chairman; a professor of the university to be nominated
by Vice-Chancellor;
ii). Two Professors/Associate Professors of university of different
disciplines, in which affiliation is being sought by the institution;
iii). An expert to be nominated by the Commission;
iv). An Associate Professor/Assistant Professor of a local Government
College of concerned academic discipline
7.2). The affiliation Committee may co-opt an expert for specific
meetings from inside or outside the university, conforming to the
matter being considered
7.3). The quorum for a meeting of Affiliation Committee shall be
three members
7.4). The term of office of the members shall be three years
7.5). The functions of the Affiliation Committee shall be :
i) To advise Senate/BOG regarding affiliation of an institution;
ii) To monitor the academic performance of the institutions;
iii) To inquire into complaints alleging breach of conditions of
affiliation by institutions and to advise the Senate/BOG thereon;
iv) To recommend to the Senate/BOG the suspension or withdrawal
of privileges of the university to an institution ;
v) To perform such other functions as may be assigned from time
to time
Inspection Committee:
There shall be an Inspection committee constituted by university,
comprising the members of Affiliation Committee of the university
with additional membership of Registrar of university to execute
the preliminary examination of the institution whether it fulfills
the basic requirements to be used as an educational institution
to cater the literary needs of the society, supplementing quality
education. The Committee will inspect the institution seeking affiliation
and to submit its report to Senate/BOG of university. The Senate/BOG
will grant affiliation on the advice of Inspection Committee.
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Annexure - I |
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APPLICATION
FORM FOR AFFILIATION |
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Note: please answer every question clearly and fully
1. General:
i) Name of Institution, address with fax/email/telephone numbers;
ii) Year and objectives of establishment ;
iii) Name of the controlling authority/chief executive;
iv) Name, designation and qualifications of the head of institution;
v) Name of registered society/body, trust, foundation, NGO etc. ;
vi) Governing body, its composition and other relevant details
2. Physical facilities :
i) Infrastructure available in shape of land, type of current building
(owned/rented) and total covered area of the administration building
;
ii) Total number and size of class rooms, capacity for students;
iii) Details of the laboratories, workshops and equipments appropriate
to the courses;
iv) Details of the office equipment, furniture and fixtures;
v) Number of quarters/residence at the campus for teaching staff;
vi) Details of sports grounds and other facilities;
vii) Position of gas and water and electricity fitting;
viii) Transport vehicles for official use and students;
ix) Details of hostel buildings
3.
Academic facilities:
i). Current academic programmes presented at institution;
ii). Details of subjects to be offered at Bachelor's level with proposed
combinations of academic groups;
iii). Subjects to be offered at Master's level
4.
Faculty/staff:
i) Faculty strength, names of members of teaching staff, their qualification,
designations, experience, pays scales;
ii) Mode of appointment of teaching staff and criteria of selection;
iii) Total number of non-teaching, administrative and supporting staff,
their designation, qualifications and experience;
iv) Details of medical services for students and employees
5. Library:
i) Number of books, textbooks, journals (international and national),
periodicals, newspapers, reference books in library;
ii) Information regarding accommodated number of students in reading
room
6. Facilities regarding Information
Technology:
i) Details of computer literacy and integration of networking and
visualization into normal institutional activities, student computer
ratio;
ii) Internet connectivity available to students
7.
Students:
i) Total number of students enrolled in the institution;
ii) Enrolment of students level-wise
8.
Admissions:
i) General policy;
ii) Number of students to be enrolled, level-wise;
iii) Procedures and criteria of admission
9.
Quality assurance and student supervision:
i) Arrangement for academic supervision of students:
ii) Arrangements for quality assurance:
iii) Level of administrative and technical support for quality assurance
10. Finances:
i) Financial position of institution and sources of income to meet
the recurring and developmental expenses of the institution;
ii) Receipts in form of grants, donations, gifts, assets and investment
income and fees in term of regular, casual and miscellaneous ;
iii) Recurring expenditure in term of pays, allowances, maintenance,
purchases, utilities, running laboratory expenses, examinations, consumable
etc.
11. Additional information, if
any.
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Annex-III |
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STANDARD
NORMS FOR THE AFFILIATION OF AN INSTITUTION |
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| Component |
Nature of
Requirement |
Standards/Norms
for affiliation of institutions |
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Departments |
Departments
(Physics, Chemistry etc) |
Only
one department |
| Teacher:
Student ratio (desirable) |
1:12 |
Maximum
for Science subjects involving lab. Work |
| 1:20 |
For
others |
| No.
of administrative staff including laboratories, library &
other staff for miscellaneous duties. |
Equal
to teaching staff |
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Teaching Faculty |
Teachers |
50
% full time faculty members with minimum prescribed qualification
as Masters degree in relevant subject |
| No.
of teachers (full-time) required (cadre-wise) per department |
- |
| Associate
Professor and Professor |
At
least 20-25 % faculty with M.Phil degree particularly in Basic
Sciences, Computer and I.T. subjects |
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Libraries |
Journals |
Subscription
to at least 10 Daily newspapers and 5 weekly periodicals |
| Books
required |
At
least 50 reference books per subject and at least 200 books
per subject for supplementary reading |
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Facilities |
Hall/Lecture
theatres (desirable) |
16’
x 32’ for each section of class
( not exceeding 40 students ) |
| No
of rooms required (desirable) |
2
lecture rooms, 1 seminar room, 1 Library cum Reading room,
1 committee room |
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Teaching and
Administrative Staff Offices |
Required
for each University (desirable) |
1
Staff room1 Faculty office |
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Laboratories/
Workshops/PC/ Internet service |
No.
of laboratories required (desirable) |
At
least 1 Lab. Per department with appropriate space (in case
of science subject) |
| Workshops
(desirable) |
20
to 40 sq ft. per student |
| PC
(desirable) |
1
for 3 students in case of IT courses |
| Internet
service (desirable) |
256
Kbytes access rate shall be provided |
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Gross Area |
Area
in acres |
1/2
acre (04 kanals) at least (depending upon the location
having potential for further development) |
| Built
in/covered Area (desirable) |
Minimum
100 sq ft. per student. |
| General
facilities: office, staff rooms, cafeteria, reading room,
auditorium, committee room, conference room, housing for staff,
parking space, and toilets etc. |
Basic
facilities for staff and students |
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Hostels(Desirable) |
Cubicles
(desirable)Dormitories (desirable)Dinning (desirable)Gross
space (desirable) |
- |
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Scholarships |
Scholarships
and free-ships |
At
least 10% of the students to be given scholarships |
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Inspection |
Peer
review |
One
scientist having an impact factor of 100 will be associated
in the inspection of the institution for NOC clearance. |
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Finance |
Endowment
Fund (Secured in the name of Trust/Society) |
Rs.
1.0 million (not applicable in case of public sector institution) |
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Tangible
assets in the form of land/building etc. |
Rs.5.0
million |
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Working
Capital. |
Rs.2.0
million (not applicable in case of public sector institution) |
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Total
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Rs.8.0
million |
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UNIVERSITY
- INSTITUTION RELATIONSHIP
The university all will consider application for affiliation from
institutions offering programmes similar to those offered by the
university. The quality assurance system governing university and
the institution must be designed to meet the following conditions:
a) It is rigorous enough to offer the security about the standard
and quality of the programmes being provided.
b) It provides frequent and reliable two way communication between
the institution and the university.
c) It is effectively managed both academically and administratively.
In practice, the nature of the university relationship with each
institution may be different, because of the previous experience
of staff, the profile of the portfolio of programmes to be offered,
the resources available, and geographical location.
a) The university should take an institutional view of the context
within which higher education programmes are to be provided. It
should set up a team to visit the institution to review the facilities
available for higher education students and to discuss with staff
of the institutions and their counterparts in the university involved
in managing the proposed affiliation provision a range of matters
including:
i) Communications, and particularly the lines of academic accountability
from the institutions programmes to the university.
ii) Arrangements for the academic and administrative management
of the programmes to be offered.
iii) Learning resources: provision on site, and arrangements for
access to the University's collections
iv) Staffing strategy: procedures for the identification and appointment
of staff to teach, plans for staff development and scholarly activities,
and arrangements for staff management and deployment.
v) The provision of information to students in publicity material,
handbooks etc, and related matters such as appeals and complaints
procedures.
vi) Student services.
vii) Relationships with academic service providers of the university,
the Admissions Department and the relevant Faculty Office(s), to
secure the integrity of the admissions and, particularly, the assessment
processes:
b) The university may prefer arrangements in institutions which
bring all their higher education provision together in one policy
making forum, constituted to be able to make and secure the implementation
of academic judgments on the affiliated higher education progrmmes
being offered:
c) The university should make arrangements to monitor periodically
the effectiveness of the relationship with its affiliated institutions.
GUIDING CRITERIA
An affiliated institution should possess the following characteristics.
It should be able to provide evidence that:
· Its policies for academic planning, quality assurance and
resource allocation are coherent and relate to its mission aims
and objectives..
· Its systems of governance and management embody clear functions
and lines of accountability and responsibility.
· It has demonstrable depth and strength of academic leadership
· Its missions, policies and systems are developed, implemented,
communicated and reviewed through consultation with stakeholders.
· It is able to demonstrate continued confidence and stability
over an extended period of time in its governance, financial control,
quality assurance arrangements and organizational structure.
· Its programs are established and maintained at the appropriate
academic standards, as confirmed by academic peers from other higher
education institutions and, where appropriate, from professional
and statutory bodies.
· Its programmes are regularly self-assessed through annual
monitoring and periodic review to ensure that they consistently
meet stated objectives and outcomes, and that their subject matter
and pedagogical methods are kept up to date.
· Its procedures specify the body responsible for approving
amendments to approved programmes.
· Its academic authority is vested in the academic council
or equivalent, and the responsibilities of the bodies established
within the academic committee structure are clearly differentiated,
with their powers of decision, discretion and action carefully described.
· It defines monitors and maintains academic standards through
its assessment criteria and practices, which in turn are related
to declare learning objectives and learning outcomes.
· It monitors the effectiveness of its learning and teaching
infrastructure, ensuring that teaching is consistent with stated
objectives and learning outcomes, and that resources for learning
are adequate to facilitate students learning to the standard required.
· Its admissions, student induction and student counseling
arrangements support its academic aims.
· It engages external peers in the assessment of its students.
· It monitors the reliability and validity of its assessment
practices, and the outcomes of its monitoring inform programme planning
decisions.
· It manages its assessment procedures expeditiously, and
keeps its examiners and students informed at the earliest opportunity.
· It gives students constructive formative feedback on their
assessed work.
· It is able to monitor student progression and performance,
and provide timely and accurate information to satisfy academic
and non-academic information needs.
· Its staff is well qualified, with a significant proportion
having higher degrees, relevant professional qualifications and
experience, experience of teaching elsewhere in higher education,
and experience to curriculum and assessment design.
· Its staff is actively engaged with the pedagogic development
of their discipline, through subject associations and relevant professional
bodies, institutional staff development opportunities, and teaching
development activities.
· Its staff are acknowledged by external academic and professional
peers as having academic expertise, as demonstrated through research
and scholarly activity, consultancy, external funding for academic
development initiatives, and contributions to professional journals.
· Its staff maintains the high professional standards associated
with higher education, as demonstrated by the formal consideration
of feedback from students and other stakeholders, including reports
from professional bodies.
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